1. Venue Management

• End-to-end booking and coordination of 5-star properties in Delhi & Guwahati.
• Exclusive conference halls, breakout areas, and hospitality zones tailored to international standards.
• Pre-event reconnaissance, security planning, and hospitality coordination.

2. Travel, Logistics & Operations Planning

Domestic Travel

• Managed all flight bookings for 140+ guests from Delhi → Guwahati → Delhi.
• Coordinated seat allocations, group check-ins, and baggage handling.

Airport Transfers

• Multi-lingual support teams at both airports.
• Real-time tracking and movement control for batch arrivals.

Local Delhi Experiences

• Curated visit to Taj Mahal, Agra.
• Guided tours + premium transport.
• Smooth, coordinated movement with time-sensitive scheduling.

Guwahati Experiences

• Ajanta Pharma Plant Visit – full movement management, safety briefings & transmitter-based guided tour.
• Hospital Visit – seamless coordination with medical institutions.
• Island Party at Brahmaputra River Cruise – themed entertainment + safety + logistics planning.

3. Design, Ambience & Creative Direction

Conference Theme: “Empowering Heart Health”

• Stage & set design with a modern, minimalist medical-academic aesthetic.
• 40 ft LED main screen content creation.
• Scientific-infused visual elements to match cardiology and innovation themes.
• Registration gateways, branding, standees & communication panels.
• Integration of technology-enabled check-in systems.

Gala Night Theme: “Colors of India”

• A rich fusion of décor, lighting, floral elements & cultural expressions.
• Interactive entry experience.
• Entertainment aligned with Indian cultural storytelling.
• Photo-op zones & immersive “India-in-One-Evening” experiences.

LED Visuals & Multimedia

• Custom designed motion graphics for:
  • Cultural performances
  • Speaker introductions
  • Brand story sequences
  • Entry ambiance
• Coherent visual identity across both cities & all event days.

4. Fabrication, Technical Production & On-Ground Execution

• Full fabrication of sets in both Delhi & Guwahati
• High-end Audio-Visual setup – line arrays, stage lighting, LED walls, presenter tech
• Selfie zones, thematic installations & experience areas
• Stage management + artist coordination
• 24/7 operations control room for guest management

5. Technology Integration

• Barcode-based entry management
• RF transmitters/receivers deployed for:
  • Guided plant tour
  • Hospital visit
• Real-time data logging & crowd-flow management

6. Cultural, Corporate & Educational Blend

The event seamlessly blended:

• Scientific education (ACME sessions)
• Exposure to Ajanta’s manufacturing excellence
• Cultural immersion (Delhi heritage + Agra + Colors of India gala)
• Scenic beauty (Assam’s Brahmaputra island party)
• Business networking & knowledge sharing

EVENT HIGHLIGHTS

• 140+ global cardiologists hosted with zero delays
• Two-city execution with synchronized logistics
• A 7-day experience covering academic, cultural & corporate touchpoints
• Completely themed conference + gala night with world-class stage production
• Technology-led guest management
• Successful Ajanta Plant & Hospital tours
• A visually rich experience with custom LED graphics
• A memorable cruise party on the Brahmaputra

THE OUTCOME

AND Events delivered an event that was:

• Flawlessly coordinated
• Culturally immersive
• Medically enriching
• Brand-aligned & experience-driven
• Touching every detail from airport to cruise-party

Ajanta Pharma achieved its key goals:

• Strengthen global medical relationships
• Showcase Indian expertise
• Reinforce ACME as a premium international education platform

NEXT: I can create—

If you want, I can now prepare:

1. A LinkedIn post (CEO perspective)

2. A website case study formatted for AND Events

3. A crisp 8-slide presentation summary

4. A short video script for a reel

5. A client pitch-ready version for future pharma events

Tell me which formats you want first, and I’ll generate them.